Privacy Notice

Legal entity: [Legal entity name — to be confirmed]
Registered address: [Registered address — to be confirmed]
Company number: [Company number — to be confirmed, if applicable]

• Contact/enquiry details you submit (name, business name, work email, phone number).
• Account credentials and session information, managed by our authentication provider.
• Business profile and assessment questionnaire answers.
• Business documents you or your organisation choose to upload (e.g. asset registers, schedules, statements of value), and metadata about them (filename, file type, size, upload date).
• Records of how Locasure staff review and process your enquiry/assessment.
• Technical and security logs needed to operate and protect the service.

Information is used to operate the assessment service: to respond to enquiries, to grant and manage account access, to record and compute your business's exposure assessment, to let staff review documents you provide, and to maintain the security and integrity of the service.

Signing in uses an authentication session (see the Cookies page for detail). Only you and authorised Locasure staff can access your account's assessment and documents; access is independently verified on every request.

Your questionnaire answers and business profile are used to compute the exposure summary shown in "My Assessment". This information is only ever shown to you and to authorised Locasure staff.

Documents you or your organisation upload are stored in a private file store that is never publicly accessible. Staff can review and, where relevant to your assessment, reference the information within them; a document you upload is not automatically analysed or imported into your assessment unless staff deliberately choose to do so.

Some interpretation of business/structured evidence is assisted by a third-party AI model. Where this happens, the system is designed to send only the minimum information needed for that specific interpretation step (for example, column headers and non-identifying sample values from a structured schedule) — not whole original documents, and not your name, email address, or other direct identifiers. AI-assisted interpretations are reviewed by Locasure staff before they are treated as part of your assessment.

We use third-party service providers to run the application, including a database and authentication provider, private file storage, and an AI model provider for the assisted-interpretation feature described above. We intend to use a hosting provider for deployment.

Access to your data is restricted to your own authenticated session and to independently-authorised Locasure staff. Documents are stored in a private store with no public URLs. We are not able to state that the service is compliant with any specific certification or standard at this stage.

We have not yet finalised specific retention periods for each category of information.

Depending on applicable law, you may have rights to access, correct, delete, restrict, or receive a copy of your information, and to object to certain processing. To make a request, contact us using the details below.

For any privacy question or to exercise a data-protection right, contact privacy@example-placeholder.invalid.

We may update this notice as the service develops. Material changes will be reflected here with an updated date.